Customers always want to maintain the lowest possible freight shipping costs, but when a rush shipment rears its ugly head, customers often experience extreme sticker shock when they investigate freight shipping quotes. Quotes, communication and paperwork all play a role.
Expedited freight shipments need not be a budget-buster. There are things you can do as a shipper to reduce the expense and get your item to its destination on time at a reasonable price. Here are the most important steps you can take:
1. Get freight shipping quotes from the right companies.
LTL (less-than-truckload) carriers often specialize in certain types of products, geographic areas — and rush orders. Your ideal candidate for expedited freight is an LTL carrier that matches with your job in all three criteria (product, area, expedited service). Research possible carriers online to zero in on the ones best suited to your needs; they will offer the best prices and the most reliable service.
2. Communicate with your LTL shipper.
If you communicate thoroughly and clearly with your shipper, you’ll reduce the possibility of a late delivery and other issues that will increase the cost of the job. When getting an estimate, tell the shipper all of the details; for instance, is the item being delivered to a company with a state-of-the-art receiving dock, or to the fifth floor of an apartment building with no elevator? When a delivery is underway, check in with the carrier or use its online tracking service to monitor status — and nip problems in the bud.
3. Complete all paperwork carefully.
You’d be surprised how many deliveries are botched because the shipper wrote the incorrect address on the bill of lading. Details matter in freight shipping, and especially expedited freight shipping. Go over your paperwork carefully to make sure all the information is correct and complete.
4. Stage your shipment for speed.
If you have 20 boxes of books to ship, palletize them — now the shipper has one, clean unit to handle rather than 20 separate ones. Unitizing a load reduces cost and also allows the carrier to load and unload more quickly. Also, stage your order for pickup in an easily accessible place, such as your garage, rather than force the shipper to remove it from your second-floor bedroom. Again, this saves time and money.
5. If worse comes to worst…
If none of these options enables you to get your delivery to its destination on time, an LTL carrier such as Transit Systems, Inc. offers intermodal solutions — that is, a combination of truck, air, van, etc.
Air freight shipping and van services add cost, but they also offer unmatched speed. Upcharges for expedited deliveries using these options can run to several hundred dollars, but there is justification:
- Air transport involves extremely high fuel costs.
- Expedited shipments often entail dedicated vehicles or unused stowage space.
- Expedited deliveries require the use of experienced and highly skilled drivers, pilots and scheduling crews.
Because of our volume of business and longstanding relationships with air shipping companies and other expedited service providers, we are able to help our customers meet any delivery requirement and negotiate a fair price for the service.
Please contact us now to discuss your expedited shipment and get an estimate.